You're juggling too many tools
Sound familiar?
Scheduling chaos
Endless email chains trying to find a time. Calendar conflicts. No-shows because they “forgot.”
Information scattered
Client notes in one app. Files in another. Tasks somewhere else. You waste time switching between tools.
No shared visibility
Your clients ask “What's next?” and you scramble to update them. They forget what you assigned.
One workspace for you and your clients
The best part? They don't need to pay. Only you do ($5/month for sync, or free if you stay local-only).
What you see
- All your clients in one dashboard
- Upcoming sessions and appointments
- Progress tracking for each client
- Shared files and notes
What your clients see
- Their personalized workspace (completely free)
- Tasks you've assigned them
- Upcoming appointments with one-click join
- Shared resources and notes
Everything you need to work with clients
Six powerful features designed for client-facing professionals
Smart Scheduling
Schedule appointments that auto-sync to your calendar. Clients get notifications with meeting links and directions.
What's different: One-click launcher opens everything you need—Zoom call, client files, notes—all at once.
Shared Task Management
Assign homework, action items, or next steps. Track completion in real-time.
What's different: Clients see exactly what you assigned. No more “I forgot what you wanted me to do.”
Progress Tracking
See how each client is progressing over time. Visual timelines for their journey.
What's different: Nested schedules let you map their entire journey—from onboarding to graduation.
File & Note Sharing
Share resources, session notes, and documents in context. Everything stays organized by client.
What's different: Files live with the appointment or task, not buried in email.
Obsidian Integration
Already use Obsidian for notes? Connect it seamlessly for deeper client documentation.
What's different: Your PKM system becomes your client management system.
Time Tracking (Optional)
Track billable hours automatically. Export for invoicing.
What's different: Track time on any task or appointment with one click. No separate timer needed.
See how it works for your profession
Real workflows for real professionals
Life & ADHD Coaches
The Workflow:
- 1Onboarding: Create a client workspace with their personalized roadmap
- 2Between Sessions: Assign accountability tasks and resources
- 3Session Prep: Review their progress dashboard before you meet
- 4During Session: Take notes in their workspace; they see them instantly
- 5After Session: Assign homework; they get notified automatically
You pay. Your clients don't.
Simple pricing for client-facing professionals
For You (The Professional)
- Unlimited clients
- All features
- Local storage only
- No sync across devices
- Everything in Free
- Cloud sync across your devices
- Calendar integrations
- Priority support
- Everything in Personal
- Unlimited client collaboration
- Shared workspaces
- Team features (if needed)
For Your Clients
- Their own workspace
- See tasks you assign
- Appointment notifications
- File access
- Mobile apps
No credit card needed for them.
Get started in 60 seconds
Three simple steps to transform your client work
Choose “Work with Clients” setup
Answer 3 quick questions. We'll configure everything for your workflow.
Add your first client
Create their workspace. We'll pre-populate it with a template based on your profession.
Invite them (it's free for them)
They get an email, create a free account, and see their personalized workspace.
vs. The tools you're probably using now
See how Elysium compares
| Feature | Elysium | Email + Calendar | Coaching Software | Notion/Asana |
|---|---|---|---|---|
| Scheduling | One-click launcher | Manual | Basic | Manual |
| Task Assignment | With notifications | Email threads | Basic | Complex setup |
| Client Portal | Free for clients | N/A | $$$ per client | Paid seats |
| Progress Tracking | Visual timelines | Manual | Limited | Complex |
| Time Tracking | Built-in | Separate app | No | Separate app |
| Data Ownership | You own it | Yes | No | No |
| Monthly Cost | $5-20 | Free (messy) | $40-100+ | $10-30/seat |
Common questions
Everything you need to know
Stop juggling. Start coordinating.
Your clients deserve better than email chaos and forgotten tasks. You deserve a workspace that actually works.